How to Use LMS for Employee Training

How to Use LMS for Employee Training!

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by Yulia Khmelevska

There are a lot of ways to keep your business competitive. In addition to improving your product or service, running targeted advertising campaigns, and enrolling in promising partnerships, consider investing in your most valuable resource - your employees. Training and upskilling your team enables your company to retain the necessary competencies and adjust to new business challenges faster.

However, setting up an effective employee training process requires time, effort, and resources. Fortunately, a corporate LMS or learning management system allows for approaching employee training most effectively, automating some tasks and helping your team stay on the right track. Let's find out how to choose an LMS system and how to leverage its power for your employees' success.

LMS for employee training

Why Use an LMS for Your Team Development

Before we start, let's quickly recap the essence of an LMS. An LMS is a learning management system that allows your employees to access educational content, work through it individually or collaboratively, set milestones, and track their training progress. Companies that use LMS for employee training achieve several significant advantages at once, so let's find out why opting for this solution is business-wise.

How Can Business Benefit From Using an LMS

  • Standardized learning process. Those companies that leverage a learning management system for employees can be sure that their training process is standardized. With its help, all employees get access to the same educational content, regardless of their location. That's why you can be sure there will be no critical knowledge gaps, which is especially important if you have a distributed team. In addition, an LMS for corporate goals can help ensure regulatory compliance by tracking employees' completion of mandatory training courses and certifications.
  • Consistent training experience. A learning management system serves as a centralized hub for all educational content you want your employees to study. Since all of them use the same system, you can be sure that their learning experience will also be consistent, in addition to the relevancy of the information you provide to each of them.
  • 24/7 access to educational content. Since an LMS serves as an employee training content storage, your team gets the opportunity to access it anytime they want. It enables your employees to study when each of them is done with their first-priority tasks, ensuring there is no performance decrease at the time your team members develop new skills. They can also get back to any content piece to refresh the information in memory or access it to ensure a specific task is performed correctly.
  • Advanced tracking and reporting. One of the main benefits of using an LMS is the opportunity to get detailed reports custom-matched to an employee's learning goals. With these data-driven insights in mind, you will be able to make the learning process more efficient and engaged, plus identify the possible knowledge gaps and training challenges.
  • Cost-savings. Using an LMS for business is also significantly more cost-effective than hiring coaches, renting classrooms, and spending on printed materials. As for the cost of using an LMS system, software subscription costs will cover all the features necessary for your business. The latter, in turn, depends on the system you choose, the size of the business, the number of employees, and the customization options you use.
  • Scalability and flexibility. Advanced learning management systems allow for creating custom learning courses and scaling them according to your company’s needs. You can always refresh your knowledge base with new courses, adding relevant content in minutes and inviting the employees to learn them.

Advantages of LMS

Types of Online Courses for Employees

In addition to the benefits an LMS system provides, you can create and distribute several types of employee training courses with its help.

  • Orientation Training. Orientation training aims to introduce the new hire to the company and share its values, goals, policies, and organizational structure.
  • Onboarding Training. Onboarding training, as the name suggests, is aimed at helping new employees understand their role and their place within the organization, learn the business-specific tasks they will deal with, set performance goals for the probation period, and learn the tools that are used in the company.
  • Compliance Training. Compliance training, in turn, helps ensure that employees are aware of the legal and regulatory requirements they are obliged to follow. Regular compliance training is mandatory in such industries as healthcare, finance, and manufacturing.
  • Product Training. This type of training aims to help employees understand a company's products or services and learn how to sell, support and maintain them.
  • Leadership Training. This employee training course is relevant for team leads since it helps them develop leadership and communication skills.
  • Technical Training. Technical training is essential for complex mechanisms, machines, or equipment employees.
  • Soft-Skills Training. Like leadership training, this course aims to develop communication, collaboration, and teamwork skills. This employee training course is usually personalized according to the soft skill an employee should improve.
  • Safety Training. Workers employed in critical industries like healthcare, transportation, and construction are obliged to undergo safety training to teach them risk mitigation and emergency response practices.
  • Upskilling and Reskilling Courses. Upskilling and reselling courses can be relevant to almost any industry where migration from departments and cross-functional skills development is possible.

Types of online courses

How to Choose an LMS System and Use It Effectively

Following a structured and step-by-step approach to implementing an LMS successfully is essential. Follow the next algorithm to get started.

  • Choose the right system. The first step is to choose the right system that meets the organization's training needs. Consider factors such as ease of use, scalability, and compatibility with existing systems.
  • Create effective training content. Once the system is in place, create an employee training course, ensuring that it is engaging, interactive, and tailored to the specific learning objectives. Depending on your business goals, choose the type of courses you have to create and enrich them with relevant content.
  • Track employee progress. Tracking employee progress is critical to employee development within an LMS system. By monitoring their progress, managers can get insights into an individual's knowledge and skill acquisition. That's why advanced LMS systems allow for setting daily or weekly objectives, which ensures an iterative approach to employee training.
  • Encourage employee engagement. To maximize employee engagement, encourage active participation through features like discussion boards, gamification, and social learning. For example, most learning management systems, like KWIGA, have these features in-built.
  • Evaluate the effectiveness of training. Last but not least, you must analyze metrics such as completion rates, knowledge retention, and employee feedback. This feedback will help fine-tune the training programs and ensure continuous improvement in employee development.

How to use LMS


Leveraging a corporate learning management system will definitely be a wise decision to train your employees more effectively. This solution provides you with all the necessary tools to create and distribute employee training content, encourage your workers to learn new skills, deliver consistent, personalized, and enjoyable learning experiences, track progress, and set ambitious goals.

KWIGA employee training platform comes with these features as well. This system allows you to start from day one, create and customize online training courses, invite your team members, and take on a path of enjoyable and effective employee development.