Assistants on the Project: Team Structure and Access Settings

Proper organization of the project team and managing participant groups significantly simplifies the educational process and helps establish effective communication. In Kwiga, there is a dedicated section where you can manage assistants, their roles, teams, and student access.

To open this section, go to the top menu Courses.

Select Team, Assistants, and Student Groups → Team tab.

Here, a table is displayed containing the main information about assistants and their access levels for each product. More details on how to add a assistant are provided in a separate article.

Information about Assistants in the List

Assistant: Name and Email

Each assistant has a profile on the platform; the list displays their name and email address. This makes it easy to find the right specialist via search and conveniently manage the team.

Product

Users are linked to specific educational products and can work on several courses simultaneously. For example, one mentor can lead a beginner-level course and at the same time work with advanced students in another course, having different access levels to each of them.

Role: Functions and Access Rights

Each assistant has a specific role that defines their permissions and responsibilities:

• Owner – has full control over the platform and all educational products.

• Course Public Figure – acts as a speaker or face of the course, interacting with students.

• Assistant – supports students, checks assignments, and responds to comments.

• Senior Assistant – coordinates the work of assistants and monitors the quality of the learning process.

• Administrator – manages course settings and organizes the educational process.

One user can perform multiple roles at once. For example, a mentor can be both a Public Figure of the Course and an Assistant, combining student interaction with assignment review.

This approach helps avoid confusion in management and ensures a clear team structure.

Participant groups and course access settings

Senior Assistant's Team

In the Team section, next to the senior assistant, information about the team is displayed. This allows for quickly identifying which assistants are under their supervision. This feature helps improve team coordination and the distribution of responsibilities.

Student Groups

The Kwiga platform allows you to define which students each assistant will work with. There are several access options:

• All participants — the assistant has access to all students in the course.

• Outside groups — the assistant sees only those students who are not part of any group.

• No access — the assistant cannot interact with students.

• Specific groups — the assistant works only with specific groups to which they are assigned.

This feature allows flexible control over assistants' access to students depending on the course's goals and structure.

Access to Practical Assignments

Each assistant can be assigned a level of access to practical tasks. If viewing of some assignments is restricted, they will not appear in the Practice section. This is especially useful if an assistant is responsible only for certain aspects of the educational process and does not need full access to all tasks.

More about access to practical assignments is covered in a separate article.

Assistant Visibility

In some cases, an assistant can be hidden from participants. This means students will not be able to contact them directly, but the assistant will still be involved in assignment reviews and controlling the learning process.

This feature allows for the flexible management of interaction between course participants and the curation team.

Filters for Quick Search

To conveniently manage the list of assistants, you can use filters by:

• student groups,

• role,

• educational product.

This simplifies navigation, especially if a large team of mentors is working on the platform or if several educational programs are being implemented at once.

The Team, Assistants, and Student Groups menu allows precise configuration of each assistant’s interaction with course participants. With clearly defined roles, access settings, and visibility control, the educational process becomes more organized. Students receive support directly from the mentors responsible for their specific educational program.